Document/Content Archiving and Management Using Galactica

Most healthcare organizations have recognized that the development of a legal Electronic Medical Record (EMR) should take place parallel to the development of effective Electronic Health Record (EHR) solutions. While both of these systems maintain certain similarities, they differ in terms of the court of law, the constitution of a legal record, and how to successfully build one.

TSG’s Galactica E-HIM suite supports your EHR strategy by capturing patient documents from a variety of source systems to create a longitudinal record across multiple file and content types (i.e. video, audio, documents, unstructured data, structured data, and more). We offer a number of scanning and content capturing solutions to index all paper, audio, video and image based records that exist across your organization, beginning with the conversion of patient records using smart batch scanning and indexing designed to auto-capture scanned documents at point of service. We also offer a content/object capture engine that automatically captures and indexes any output from any application or diagnostic system, making it available as part of the legal record in near real-time to users across the enterprise.

Paperless Hospital


The Galactica document archiving system includes the following convenient features:

  • Documents and other content turned into digital images
  • Content indexed into an integrated subject mode for fast and easy retrieval
  • User login information integrated with HIS system
  • Ability to print, fax, and email documents
  • Multiple search options
  • Ability to add annotations to scanned documents and other content


Once you have implemented Galactica into your healthcare organization’s already existing EHR model, you can achieve greater efficiency and boost workflow. Many of today’s EHR systems contain gaps where data still resides on paper or outside of the EHR, leading to a number of redundancies and inefficiencies. By eliminating these issues with Galactica, you waste less time and money on the storage and retrieval of essential health information.

TSG’s Galactica is surprisingly affordable, especially when compared with similar systems from other healthcare providers. Additionally, we work directly with our clients to ensure a model that is unique to each organization’s financial situation.

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Our Electronic Chart Management and Chart Deficiency Web based application enables hospitals to effectively address chart inconsistencies and adhere to regulations by automating the process of verifying deficiencies, auto-assigning deficiencies, and completing the patient chart information.

The ECM immediately scans and indexes patient documents, enabling analysts to competently manage information through workflow management at encounter and patient levels. This results in quicker assigning of tasks to physicians and accurate identification of deficiencies. These deficiencies can be instantly corrected by physicians from any location. Analysts are then able to quickly re-analyze the chart to ensure all deficiencies have been resolved. This method has been proven to decrease chart delinquency rates and increase accuracy within facilities.

Features and Benefits

  • Auto scheduling of document and data capture across the EHR application at a given point in time
  • Ability to create addendum
  • Intuitive navigation and patient search
  • Two-way integrated messaging between physicians and HIM staff
  • Ability to read, approve, and e-sign documents in one system
  • Complete audit trail for HIPAA purposes
  • Seamless integration across many disparate systems
  • Portability, scalability, and ease of deployment

Paperless Admission to Billing

TSG’s Paperless Admission to Billing is a document scanning and management solution for all phases of the revenue cycle, from patient access to account collections. It is capable of vastly reducing or even eliminating the use of paper statements, patient communications, and payment remittances.

This solution has been designed to fully integrate and seamlessly interface with providers’ practice management and information systems for efficient end-to-end functionality.